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Information Governance: Difficult to Migrate

JoeGarber ‎08-22-2013 03:44 PM - edited ‎08-26-2013 10:15 AM

Migrating to cloud archiving from an outdated on-premise solution

As we wrap this series on debunking cloud archiving myths, we end with the misconception that migrating to cloud archiving is difficult and painful.  Regardless of the size of the organization, any change in the way things have previously been done will be met with some level of resistance.  Whether you’re migrating from Blackberry to iOS, from Exchange to Google Apps, or from in-house CRM to Salesforce, there will always be some level of reservation no matter how beneficial the change may be to the organization as a whole.  Moving from an on-premise archiving technology to a cloud archiving solution falls into this same bucket.


Streamlining the transition to cloud archiving

Sure, there are many aspects that are different (and improved) with cloud archiving — from accessing data from any device any time, having data secured in SOC2 data centers, to reducing overall archiving costs – but prevailing myths have masked these benefits.  From a distance it may appear that the process to transition to cloud archiving can be complex and difficult.  It’s not uncommon for organizations to have multiple TB’s of data and millions of messages under management within their on-premise archiving solutions.  Many years ago it may have been an issue to migrate large volumes of data due to a relative lack of migration tools available to carefully and defensibly transition this information.  Today, there are sophisticated migration tools available to support a streamlined and low-cost and low-risk transition from on-premise to cloud archiving.  This migration process can usually occur in the background while newly created data is simultaneously archived in real-time.  And in fact, in many cases the data migration is included with cloud archiving services or offered at a minimal cost.


Migrate on your own terms

Transitioning data into a cloud archiving solution can actually benefit organizations that have requirements to archive data in specific geographic locations outside of their own.  Where regulatory obligations, laws, privacy requirements, or customer contracts make it necessary to archive data in a specific country or region, the flexibility to utilize various datacenter locations enables organizations to stay compliant and meet their obligations.  The transition to cloud archiving does not always have to occur in a single wave.  As more organizations adopt cloud archiving, many have the option to migrate based on their timeframe and comfort level.  Some choose to migrate specific departments or perhaps legacy data as they ease into, and fully realize the benefits of, cloud archiving.  Once proven they can transition the rest of their data as they see fit.


Seeing through all the myths

The benefits of cloud archiving have been hidden by the many myths we have examined in this series, and unfortunately some of these myths have been incorrectly accepted as fact by some.  We are in an era where costs, efficiency, productivity and innovation are the key priorities for every organization.  These priorities must be achieved with limited resources, and generally these limited resources should be focused on an organization’s products and services, and not on trying to emulate the security of a data center, setting up high-availability data access, or managing the storage of TB’s of data. 


The myths we have explored have clouded the vision and strategy of many companies, and have distracted them from the benefits cloud archiving can provide to support their business priorities.  The fog is beginning to clear, though, as we have seen consistent growth in cloud archiving in recent years.  As long as organizations have the knowledge and facts about cloud archiving, I believe we will hear less about these myths, and more about the success they enable on a global scale.  Here’s one of many more successes I predict in the future.


About the Author


Joe Garber is Vice President of Information Governance at HP Autonomy. In this role, he leads product messaging and go-to-market efforts for the organization’s eDiscovery, information archiving, and ECM market offerings. Garber has more than 10 years of experience in information governance and eDiscovery.

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