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Information Governance: The Essentials of Cloud-based Archiving - Streamlined Data Access

LuisRomero ‎08-05-2014 06:40 AM - edited ‎08-05-2014 06:41 AM

Navigating the path to determine the provider that is best suited to archive your data in the cloud is proving to be more complex, especially where security, cost, scalability, data access, and other factors play a crucial role in properly supporting your organization. As more and more organizations continue to embrace the cloud for information archiving, the number of cloud-based archiving providers has also increased to meet this market demand. Some have been around for decades, others have only recently come onto the scene, a couple (including HP) were pioneers in cloud computing, and many rely on these pioneers to support their cloud-based archiving business.


This is the first post in a blog series where I will discuss many of the components of cloud-based archiving that are critical to meeting your corporate and information requirements, and bring to light some of the pitfalls to look out for across the wilderness of cloud-based archiving solutions.


The need for effective data access

Archiving has morphed into a process that is more multi-dimensional than it was just a few years ago, notably because of the massive data volumes, diverse data types, and expanding information sources ushered in by the Big Data era we live in today. No longer is archiving simply about preserving email to meet a retention requirement or to free up room in your inbox.   Information sources including IM, text, social media, audio, web content, SharePoint, and other structured data sources are now integral to the success of your business.


In the past there may have been an ‘archive it and forget it’ mentality with a reduced value placed on historical data, with typically only basic search functionality and little concern for making an intuitive self-service interface available to empower users to garner knowledge about their data. IT typically needed to be heavily involved to assist in accessing and searching data for business, legal or regulatory requests. This has all changed as the intrinsic business value contained within an organization’s massive and diverse data cannot be ignored. It is now imperative that end users have streamlined access and search capabilities in order to gain intelligence from their data and further drive productivity.


What to look for in a cloud-based archiving solution

There’s a lot to consider regarding data access in a cloud-based archiving solution. I’ve included a list of important capabilities below to provide some direction:

  • A cloud-based archiving solution should not only handle the volume and diversity of data now present across the enterprise, but it should also enable end users anytime, anywhere access to gain valuable insight from their information.
  • It should incorporate an intuitive interface that provides a rich view across all of the information that you have, with the option to search not only email, but other data formats without the need to log into other interfaces.
  • As organizations acclimate to a growing mobile workforce it will be imperative to enable a seamless user experience between the office and on-the-go. Access across current mobile devices and the latest browsers will allow efficient remote and nearline access to data.
  • Whether responding to information requests or mining for business intelligence, comprehensive end user search functionality across enterprise content and repositories will be a prerequisite.
  • The ability to personalize the interaction between the end user and their specific data will enable a more productive experience.
  • A portal or dashboard will allow users to view recently accessed documents or searches, favorite commonly accessed documents for quick retrieval, and save often repeated searches.

As organizations look for ways to improve productivity and maintain their competitive advantage, a cloud-based archiving solution with streamlined access and an intuitive end user experience will be necessary in order to derive knowledge and insight from key business information.


To learn more about cloud-based archiving solutions, or to talk with a product expert in this area, please click here.




Read more articles from this product expert: 

Information Governance: HP DSmail 9.0 Now Available

Information Governance: What is “Good Information Governance”?

Information Governance: Not all cloud-based archiving is created equal

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About the Author


Luis Romero is a Senior Product Marketing Manager at HPE, where he leads product marketing for HPE’s Information Archiving solutions. Luis has over 13 years of experience in enterprise software and information archiving.

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