Calling Exchange gurus freaks and other interested parties

[Omar Senussi]

Hi guys,
Just a quick one hopefully someone has the answer.

I have a client who uses exchange in SBS2003 and it works fine. At the moment, all mail comes to one mailbox and is then distributed to recipients by "reception" This is not control freakery, but for legal reasons, all mail to and from any client of theirs needs to be archived.

OK.. the desired situauation is that the mail goes to the addressee with a copy to central store and all sent items from any sender also to be copied to central store.

Any brigh ideas how this can be done with minimal messing around?

Look forward to your inputs... as usual, points will be generously awarded!

Regards.. Omar

[Rune J. Winje]

I don't really have enough knowledge about this field but the following links may be of interest (looked interesting anyway).

http://www.s-ox.com/News/detail.cfm?articleID=2155
Discusses the fact that simple archiving of all email messages may not be enough... Interesting stuff..

http://www.slipstick.com/addins/housekeeping.htm
Lists links to some products like
http://www.gfi.com/mailarchiver/

http://www.policypatrol.com/PolicyPatrolArchiver.htm

I'm sure other people have more and/or better suggestions.

Cheers,
Rune

[Omar Senussi]

Thanks Rune,
Interesting.. but not quite what I was looking for.. a bit OTT for these guys.. only 10 users and I was hoping tom be able to use Exchange's inbuilt functions to create a policy to do the deed... It is more of a case of putting copies of the emails to and from a client in a folder with that cliens info in it irrespective of what the user does with the email.

Cheers for the input though.. might have to look into it anyway if there is no "internal solution"!

[Igor Karasik]

Omar,
ArchiveSink may help you:
http://support.microsoft.com/kb/871110

Use somethung like
cscript ArchiveSink_setup.vbs install 1 d:\archive

[Omar Senussi]

Hi Igor,
Thanks.. But it sounds like it MOVES everything out for archiving ?? ?Have you used this?

what I want is to keep the mail in the standard users mailbox but have a copy sent to another folder and also all outgoing messages are to be copied to the same or a different folder.. I was sort of hoping that Exchange had rules one could set up similar to Outlook. Know anything about that?

[Igor Karasik]

>>But it sounds like it MOVES everything out for archiving ?? ?Have you used this?

I have used it on our exchange 2003 perimeter server - it copies, not moves.
It just copy every outgoing/incoming messages that goes through SMTP connector as .eml file in folder d:\archive

[Omar Senussi]

Thanks Igor,
This will probably be good for our archivimg.. Does it just keep appending as it goes along?? or does it do discreet copies every day?

Incidentally, as far as incoming mail is concerned, I've found a way to deal with it using delivery options in Exchange general tab in the user properties page can set it to forward to a mailbox and copy the users mailbox as well.

Thanks for the help to date.. Omar

[Igor Karasik · Accepted solution]

>> Does it just keep appending as it goes along?? or does it do discreet copies every day?

Mails from all days will be saved in same folder - each mail as .eml file


BTW: you can use "Archive all messages sent or received by mailboxes on this store" option as well - you can find this option on Mailbox store properties.
"Use this check box to create an archive of messages to or from users or distribution lists on this mailbox store. When the check box is selected, you can view the mailbox or distribution list currently archived in the text box. Click Browse to select a mailbox or distribution list to archive"

[Omar Senussi]

Great.. that sorts me out.. for the minute anyway!!

Many thanks guys..

[Omar Senussi]

Hi again..

A quickie..

does anyone know if the scenario wherein mail goes directly to the addressee rather than the one where all mail was going to reception, can be doen without an SMTP feed?? At the moment they are using pop3.

If so where would this be enabled?

[Omar Senussi]

For anyone who is interested.. the answer to that last one is YES!